MediaWiki:Uploadtext

Video Tutorial: How to upload a file
File:Uploading a file to Powerpedia video.mp4
Please click on the full screen button File:Powerpedia mediaplayer full screen button.jpg to better see the videos. Read the video script.

Is Powerpedia the right place for your file?

Can it be shared with every DOE employee? If not, please upload it to a document system systems that can limit access, such as SharePoint or OneDrive, and link to the document from Powerpedia. Does it have long-term value? Will it still be relevant in 3 years? If not, please reconsider uploading it to Powerpedia. Can some or all of the content of the document be added to a Powerpedia article? This will make the content you are trying to share easier to find. Is it already publicly available somewhere else (such as a website)? If so, consider linking to it rather than uploading a copy to Powerpedia. This way the file only needs to be maintained in one place and Powerpedia will always be connected to the most up to date version of the file.

• Use the Browse or Choose File button (depending on your browser) to select the file from your hard drive.
• Click on the Open button. It will fill in the Destination filename and will tell you if a file with this name exists already. If an earlier version of the file already exists on Powerpedia, please update the version already on Powerpedia instead of uploading under a new name.

Powerpedia naming conventions for files

The file name should clearly and uniquely reflect the contents of the file. All files in Powerpedia share the same filespace, so each file name must be unique. Avoid generic names like "User List.xlsx" or "Presentation slide 1.pptx". A better user list name, for instance, might be "Powerpedia User List.xlsx". The file name should avoid using dates, version numbers, or phrases like "draft" to differentiate revisions. Including a date in the file name may be appropriate if it reflects a final date, such as the issue date of a report, or for a regularly released document like a newsletter, where each issue is a separate final edition to be retained, and the date is necessary to differentiate various issues. Do not include a date or other indicators in the file name to differentiate one revision from the next. Powerpedia maintains the history of every update uploaded for a file; each revision should have the same file name so each update for a given file is tracked in the same place. Stylistically, name files in the same manner as Powerpedia articles (see Powerpedia:Naming conventions) Use sentence capitalization (just capitalize the first letter of the first word), except in the case of proper nouns, where you should use headline-style capitalization Do not use acronyms or abbreviations Use spaces between words in the file name Ask yourself, would a person who doesn't know anything about the topic or file have some idea from the filename alone as to what they would find if they accessed it?

• Change the Destination filename, if needed. The filename does not need to be the same as the file that was uploaded. See the Powerpedia:Naming convention, which is summarized in the box to the right, for more details.

Image categories
<DynamicPageList> category=Images namespace=Category suppresserrors=true shownamespace=false ordermethod=sortkey order=ascending mode=none </DynamicPageList>

PDF and MS Office categories
<DynamicPageList> category=PDFs namespace=Category suppresserrors=true shownamespace=false ordermethod=sortkey order=ascending mode=none </DynamicPageList> <DynamicPageList> category=Microsoft Office documents notcategory=PDFs namespace=Category suppresserrors=true shownamespace=false ordermethod=sortkey order=ascending mode=none </DynamicPageList>

Adding categories
Add categories by typing [[category:&lt;category name&gt;]] or {{cats|<category name>}} in the summary box. For instance, to add the Agendas category, type [[category:Agendas]] or {{cats|Agendas}}. You can add multiple categories, if desired. For instance, [[category:Images]][[category:Photos]][[category:Portraits]] or {{cats|Images|Photos|Portraits}}.

• Add a summary describing
  1. what is in the file (such as an executive summary),
  2. a link to a related Powerpedia article (where it will eventually be linked), and
  3. at least one category - See boxes to left for help on adding categories and listings of common file categories.
• Click on the Upload file button on the bottom of the page.

After the file is uploaded to Powerpedia, you will be brought to the file page for your file. Next, link the file to one or more Powerpedia articles using a file link.

Do not upload prohibited materials.

Copyrighted material - Posting copyrighted works or substantial excerpts of copyrighted works is strictly prohibited unless you have been granted explicit written permission by the copyright owner;. Other types of information, including classified, close-hold, pre-decisional, and offensive materials, must also never be posted on Powerpedia. Files not meeting these criteria will be deleted. If in doubt, please ask for help before uploading